Ven Agency
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01
Digital Agency
Website Development Proposal
April 2026

Glenferrie Traders

Prepared for
Jenny Harvey
Association
Glenferrie Traders Association
Date
April 2026
Prepared by
James McDonald, Sales Director
ven.com.au
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02
Project Overview

A new home for the Glenferrie trader community

Ven is a Melbourne-based digital agency with deep experience building websites for local communities, associations and service businesses. We understand what it takes to bring a suburb's commercial heart online — and make it work for every trader, from the bakery on the corner to the financial adviser on the main strip.

294
Traders to migrate
8
Pages to build
164h
Total build hours
$180
Per hour (ex. GST)
03
Scope

8 Pages, Built for Traders

01

Home Page

A compelling visual introduction to the trader community, showcasing the diversity and quality of Glenferrie's local businesses.

02

Trader News

Editorial-style blog for association announcements, event updates, member spotlights and community stories.

03

Trader Directory

A filterable, searchable A-Z listing of all member traders with category, location and keyword search.

04

Single Trader Pages

Individual profile pages for each of the 294 traders, migrated from existing data and fully manageable in the CMS.

05

About Page

Association story, mission, committee and team. Transparent context that builds trust with visitors.

06

Getting Here

Location, transport options and parking information. Makes it easy for customers to visit member businesses.

07

Contact the Association

Dedicated contact form and enquiry handling for the association, separate from individual trader enquiries.

08

Privacy Policy

Compliant privacy documentation covering the website, data collection and newsletter — required for any association website.

164 hours total build  ·  294 trader profiles migrated  ·  All pages responsive
04
Technical Foundation

Built on a Modern Stack

User-Friendly CMS

WordPress with a custom admin interface designed for non-technical users. The association team can update content without developer assistance.

Mobile Optimised

Every page built responsive-first. Local customers will find and browse traders on mobile as naturally as on desktop.

SEO Foundation

Technical SEO built in from the start: page speed optimisation, schema markup for local businesses, XML sitemap and clean URL structure.

Analytics Ready

Google Analytics 4, Search Console and Google Tag Manager configured and verified at launch. Ven handles the full setup.

Fast Cloud Hosting

Cloud infrastructure with CDN delivery, 99.9% uptime SLA, automatic backups and DDoS protection. No shared hosting compromises.

Secure by Default

HTTPS enforced site-wide, security headers configured, plugin and core updated automatically, monitoring in place from day one.

05
Key Feature

The Directory Is the Centrepiece

With 294 traders across Hawthorn, Kew and the surrounding suburb, the directory is the most important feature of the site. Ven will build a filterable, searchable A-Z listing with individual trader profile pages, all migrated from your existing data — no re-entry required.

294
Traders Migrated
Structured profiles, no manual re-entry
Structured Data Import Existing trader data imported directly into the CMS as structured profiles — addresses, categories, contacts, descriptions.
Smart Filtering Visitors filter by business category, location or keyword in seconds. Fast, intuitive, no training needed.
Self-Managed The association team can add, edit or remove traders directly from the CMS. No developer needed for day-to-day updates.
06
Process

A Proven Path to Launch

01 / Discovery

Discovery

We review your existing content, brand assets, trader data and current site to scope the build accurately. No discovery workshop needed.

02 / Setup

Setup

Staging environment, version control and base WordPress theme configured. All infrastructure ready before design begins.

03 / Build

Design + Build

Page templates designed and built to your brand. 294 trader profiles migrated, directory and search configured.

04 / QA

QA + Testing

Full staging review across desktop, tablet and mobile. Performance benchmarks, broken link checks and cross-browser verification.

05 / Launch

DNS + Go-Live

DNS cutover managed by Ven, production deployment executed and analytics verified live. Smooth handover, zero surprises.

06 / Support

Post-Launch

30-day support period, one-on-one CMS training session and full documentation for the association team to manage independently.

Everything Included in the Build
  • Dedicated Project Manager
  • Staging + QA Environment
  • DNS Cutover + Deployment
  • 30-Day Post-Launch Support
  • CMS Training Session
07
Investment

Transparent Pricing

ItemHours
Home Page (Category 1 — high complexity)32h
Trader Directory (Category 1 — high complexity)32h
Single Trader Pages (Category 2 — medium complexity)18h
About, Getting Here, Contact (Category 2 — medium complexity)54h
Trader News, Privacy Policy (Category 3 — standard)28h
Trader Migration — 294 listings, structured importIncluded
Total Build Investment$29,520 + GST
50% deposit on approval
Balance on completion
30 days to accept this proposal
08
Enhance

Optional Add-Ons

Add-On 01

Managed Cloud Hosting

$375/month + GST
  • Cloud infrastructure with CDN
  • Automatic daily backups
  • Plugin and core security updates
  • Uptime monitoring + SLA
  • DDoS and threat protection
  • Dedicated support channel
Add-On 02

Ongoing SEO

From $1,800/month + GST
  • Monthly keyword tracking and reporting
  • On-page optimisation for new pages
  • Local SEO — Google Business Profile management
  • Content recommendations
  • Competitor monitoring
  • Monthly strategy call
Add-On 03

Paid Media

From $1,500/month + GST
  • Google Ads campaign management
  • Local search campaigns for traders
  • Meta Ads (Facebook/Instagram)
  • Audience targeting by location and category
  • Monthly performance reporting
  • Ad creative recommendations
09
Next Steps

Ready to build?

We're genuinely excited about this project. The Glenferrie Traders Association deserves a website that reflects the quality and diversity of its community — and we're confident we can deliver exactly that.

What Happens Next
  1. 01 Confirm scope. Happy to walk through any questions on the proposal — no obligation.
  2. 02 Review and approve the agreement. We send the formal SOW for your records.
  3. 03 Initial deposit payment. Typically structured over three instalments to align with project milestones.
  4. 04 Kick off. Design starts within one week of deposit received.
Questions? Let's talk.
james@ven.com.au
ven.com.au